Effective Date: January 15, 2026
This notice describes how medical information about you may be used and disclosed by LabMedical Clinical Laboratory and how you can get access to this information. Please review it carefully.
Our Commitment to Your Privacy
LabMedical Clinical Laboratory is required by the Health Insurance Portability and Accountability Act of 1996 (HIPAA) and its implementing regulations to maintain the privacy of your protected health information (PHI), to provide you with this Notice of our legal duties and privacy practices, and to follow the terms currently in effect.
1. Your Health Information Rights
You have the following rights regarding your protected health information. To exercise any of these rights, please contact our Privacy Officer using the contact information at the end of this notice.
Right to Access and Copy
You have the right to request a copy of your health information in electronic or paper format. We may charge a reasonable, cost-based fee for providing copies. In limited circumstances, we may deny your request, but you may request a review of the denial.
Right to Amend
If you believe that your health information is incorrect or incomplete, you may request that we amend it. We may deny your request under certain circumstances, in which case we will provide a written explanation.
Right to an Accounting of Disclosures
You have the right to request a list (accounting) of certain disclosures we have made of your health information. The first accounting within a 12-month period is free; subsequent requests may incur a reasonable fee.
Right to Request Restrictions
You have the right to request that we restrict the use or disclosure of your information for treatment, payment, or healthcare operations, or disclosures to persons involved in your care. We are not required to agree to your request in all cases.
Right to Confidential Communications
You have the right to request that we communicate with you in a specific way or at a specific location. For example, you may request that we contact you only at a particular phone number or send correspondence to a specific address.
Right to a Paper Copy of This Notice
You have the right to obtain a paper copy of this Notice at any time, even if you have previously agreed to receive this Notice electronically.
2. Our Responsibilities
We are required by law to:
- Maintain the privacy of your protected health information
- Provide you with this Notice of our legal duties and privacy practices
- Follow the terms of the Notice currently in effect
- Notify you if a breach occurs that may have compromised the privacy or security of your unsecured PHI
- Notify you of any changes to this Notice
- Train our workforce on privacy and security requirements
3. How We May Use and Disclose Your Health Information
The following describes the ways we may use and disclose your protected health information without your written authorization:
For Treatment
We may use and disclose your PHI to provide, coordinate, or manage your healthcare and any related services. For example:
- We will send your test results to the healthcare provider who ordered the tests
- We may contact you to remind you of an appointment
- We may provide information to another healthcare provider for your continued care
For Payment
We may use and disclose your PHI to bill and collect payment for our services. For example:
- We may submit claims to your insurance company, Medicare, or Medicaid
- Your insurance company may require information about the tests performed before approving payment
For Healthcare Operations
We may use and disclose your PHI for our internal operations, including:
- Quality assessment and improvement activities
- Reviewing the competence or qualifications of our staff
- Conducting training programs
- Resolving internal grievances or complaints
- Business planning and management
Other Permitted Uses and Disclosures
We may also use or disclose your PHI without your authorization for:
- Required by law: When required by federal, state, or local law
- Public health activities: As required by public health authorities (e.g., reporting certain diseases)
- Abuse, neglect, or domestic violence: To appropriate authorities when required
- Health oversight activities: To agencies authorized by law (e.g., CLIA, CMS, state health departments)
- Judicial proceedings: In response to a court order or subpoena
- Law enforcement: For specific law enforcement purposes
- Research: Under strict protocols approved by an Institutional Review Board
- Serious threats to health or safety: To prevent or lessen a serious and imminent threat
- Specialized government functions: For military, national security, or presidential protective services
- Workers' compensation: As authorized by workers' compensation laws
4. Uses and Disclosures That Require Your Written Authorization
For most other uses and disclosures of your PHI, we are required to obtain your written authorization. This includes:
- Uses and disclosures for marketing purposes
- Sale of your health information
- Most uses and disclosures of psychotherapy notes (where applicable)
You may revoke any authorization you provide at any time by submitting a written request to our Privacy Officer. Your revocation will be effective except to the extent that we have already taken action in reliance on the authorization.
5. Special Protections for Certain Information
Certain categories of health information receive additional protection under federal or state law:
- HIV/AIDS information: Subject to specific state laws regarding disclosure
- Substance abuse treatment records: Protected under 42 CFR Part 2 with stricter disclosure rules
- Mental health records: Subject to additional state law protections
- Genetic information: Protected under the Genetic Information Nondiscrimination Act (GINA)
6. Changes to This Notice
We reserve the right to change this Notice and to make the new provisions effective for all protected health information we maintain, including information created or received before the changes were made. The current Notice will be posted in our facilities and on our website. You may also request a copy of the current Notice at any time.
7. Complaints
If you believe that your privacy rights have been violated, you may file a complaint with us or with the U.S. Department of Health and Human Services Office for Civil Rights. To file a complaint with us, please contact our Privacy Officer using the information below. We will not retaliate against you for filing a complaint.
To file a complaint with the U.S. Department of Health and Human Services:
- Online: www.hhs.gov/hipaa/filing-a-complaint/index.html
- Phone: 1-877-696-6775
- Mail: 200 Independence Avenue, S.W., Washington, D.C. 20201
8. Contact Information
If you have any questions about this Notice, want to exercise your rights, or need to contact us about our privacy practices:
- Privacy Officer: LabMedical Clinical Laboratory
- Email: hipaa@labmedical.com
- Phone: (800) 555-0199
- Address: 445 Park Avenue, Suite 1100, New York, NY 10022
For more information about how we handle your information, please also see our Privacy Policy.